We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, we may help to find the right ones.

We are looking for an Operations and Project Coordinator to lead both internal and external projects at Roosh, a Ukrainian company that creates and invests in AI and ML-focused projects.

This role focuses on operational excellence and hands-on project coordination, ensuring all initiatives are well-structured, well-managed, and effectively executed.

Key Responsibilities

• Project Tracking: Monitor daily/weekly progress, maintain project schedules, and provide detailed status presentations to stakeholders. Surface blockers early and push for resolution.

• Meeting & Communication Facilitation: Set up and prepare meetings, capture decisions and action items, and drive follow-through. Manage and support communications with partners, vendors, and internal stakeholders.

• Documentation & Administration: Coordinate contractual processes, including agreements, documentation, and follow-ups. Support and monitor payment processes related to projects (in collaboration with Finance and Legal)

• Resource Coordination: Liaise with team members and vendors to ensure the necessary equipment, materials, and resources are available on time.

• Risk & Issue Management: Ensure proper documentation, reporting, and tracking of all initiatives. Identify risks, gaps, and inefficiencies, and proactively suggest improvements

Essential Qualifications & Skills

• At least 3 years of proven experience in project management or coordinating complex, cross-functional projects.

• Organization & Multitasking: Excellent time management capabilities with a proven ability to handle multiple workflows and deadlines simultaneously. Strong operational mindset with attention to detail and follow-through.

• A self-starter. Given ambiguous direction, you come back with a plan and a first draft, not a list of questions.

• Communication Skills: Strong verbal and written communication to effectively act as a central liaison between team members and management.

• Software Proficiency: Familiarity with project management tools (such as Jira) and general office software.

• Strong PowerPoint and Excel. You can build a clean steering deck and a working project tracker without hand-holding.
  
  As a Rooshmate, you will have:

— The coolest team ever

You will join striving and open-minded professionals to share ideas and shape the future.

— Time-off policy to take your time

Twenty-one days of vacation, long and short-term sick leaves, compensatory days off, maternity and paternity leaves, and more — everything for you to make up your life according to your needs.

— Medical insurance

Perfectly packed health care covering dental and Covid-19 cases.

— Boosting your expertise

We’re interested in accelerating your growth — hence we compensate for your professional development courses and conferences. You will get access to all Roosh educational or business activities, where we engage top-notch experts from diverse areas to master hard and soft skills.

We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.